Last revised: 1st of October 2024

Medical Sphere is committed to protecting the privacy and security of your personal information. This privacy policy outlines how Medical Sphere handles your personal information.  

This privacy policy has been published to provide a clear and concise outline of how and when personal information is collected, disclosed, used, stored and otherwise handled by Medical Sphere. The Policy relates to personal information collected by any means and by any technology. 

All personal information will be treated in accordance with the Privacy Act 1988 (Cth) (Privacy Act) and the Australian Privacy Principles. By using our website or engaging with us in anyway, you agree to the terms of this Privacy Policy. 

Collection of Personal Information 

Personal information is information or opinion from which an individual’s identity may be ascertained. We may collect personal information from you in various ways, including when you subscribe to our newsletters, submit an enquiry form on our website or interact with our social platforms including Instagram. The nature of personal information collected by us generally comprises an individual’s name and contact details (e.g. e-mail address). 

The types of personal information we may collect include:  

1. Contact information: Name, email address and phone number;   

2. Your medical specialty, qualification(s), organisation and/or business;  

3. Surveys or questionnaires relating to our services; and  

4. Communications: records of your interactions with us, including emails and other correspondence. 

Use and Disclosure of Personal Information 

Medical Sphere will use and disclose your personal information for the purpose for which the personal information was initially collected. We comply with Australian privacy legislation. We may also use that personal information for a purpose related to the initial purpose of collection if that other purpose would be within your reasonable expectations. Related purposes might include internal auditing and administration, adding your name to a contact list, guest list or invitation list or helping us to identify production and broadcast activities which may be of benefit or interest to you. 

Medical Sphere will not use or disclose your personal information for any other purposes without first obtaining your express or implied consent.  

We will use the information for various purposes including:  

1. Communications: To send you newsletters, updates, and other information related to our services; and 

2. Analytics: To analyse website usage and improve our services.  

Storing and securing your information 

We are committed to maintaining the security and confidentiality of the personal information that you provide to us and we will take all reasonable precautions to protect your personal information from unauthorised use, interference, alteration, loss or disclosure.  Personal information may be stored both electronically (on our computer systems and with our website hosting provider) and in hard-copy form.  Firewalls, anti-virus software and email filters, as well as passwords, protect all our electronic information.  Likewise, we take all reasonable measures to ensure the security of hard-copy information. 

We will only keep your personal information for as long as is necessary for the purpose for which it was collected, subject to satisfying any applicable legal, accounting or reporting requirements.  At the end of any retention period, your personal information will either be deleted completely or anonymised (e.g. by aggregation with other data so that it can only be used in a non-identifiable way for statistical analysis and business planning). 

Data breaches 

The security of your Personal Information is important to us. We will always strive to use commercially acceptable means to protect your Personal Information, we cannot guarantee its absolute security. 

If there is a data breach, we will take all reasonable steps to contain the suspected or known breach where possible and follow the process set out in this Privacy Policy.  If required under Part IIIC of the Privacy Act or any other subsequent sections or legislation, we will notify of an eligible data breach. 

We will take immediate steps to limit any further access or distribution, where reasonably possible.  If we have reasonable grounds to suspect that the data breach is likely to result in serious harm to any individuals involved, then we will take all reasonable steps to ensure an assessment is completed within 30 days of the breach or sooner if possible. We will endeavour to follow the guide published by the Office of the Australian Information Commissioner (if any) in making this assessment.  

Sharing Your Information – Direct Marketing  

 From time to time we may share your personal information with third parties in the following circumstances: 

1. Service Providers: we may share your information with third party service providers who help us with event management, functions or activities, and other operational tasks; 

2. Legal requirements: we may disclose your information if required by law or in response to a legal process; and 

3. Consent: with your explicit consent, we may share your information with third parties for specific purposes. 

If you do not wish to receive direct marketing information, please let us know. Medical Sphere and will take immediate steps to ensure that you do not receive any direct marketing information in future. 

Your Choices  

You have the right to:  

1. Access and correct your information: you can request access to your personal information and correct any inaccuracies; and 

2. Opt-out: you can opt out of receiving our newsletters or marketing communications at any time. 

Intellectual Property 

Medical Sphere owns the intellectual property rights in the contents of this website.  

You may not use any content unless authorized by us. If you wish to reproduce any contents of this website please email: [email protected]   

Testimonials 

If Medical Sphere has provided you their services we may ask you to provide us with a testimonial. In doing so, you give us your consent to use your name, specialty and/or organisation with the content of the testimonial. The testimonial will be displayed on our website and our other marketing material including our social media platforms.  

Links to External Sites  

Our website may contain links to external sites that are not operated by us. If you click on a third-party link, you will be directed to that third party’s site. We strongly advise you to review the Privacy Policy and terms and conditions of every site you visit. 

Changes to this Privacy Policy  

Medical Sphere may change this privacy policy from time to time for any reason and will update the policy accordingly as required. 

Contact Us  

If you have any questions or concerns about this privacy policy or our data practices, please contact us at: [email protected]